February 7, 2025
Cleanliness and hygiene in any commercial space are paramount. They promote overall employee well-being and elevate the professional image. Every office owner knows this and pays attention to regular office space cleaning.
Sadly, it is not enough. Regular cleaning helps to remove dust and germs from common spaces like office desks or reception areas. However, it often misses the hard-to-reach corners, such as lighting fixtures or upper portions of pantry storage. It leads to a dust pile-up and causes various health issues.
To resolve this, you should always opt for deep cleaning at a regular interval. This task is hectic but manageable with the correct checklist and products. Here, you might get confused about how to gather information about it; don't waste time; just read this blog.
In this blog, we will discuss what you need for deep cleaning and provide you with a checklist. The checklist will remind you of the steps you must follow and ensure you don't miss anything.
Let's begin the cleaning journey!
Deep cleaning is inevitable for every commercial space. Deep cleaning is non-negotiable whether it is an office building, medical facility, bank, gym, school, NGO, or anything. Deep cleaning helps to dig out dirt from the farthest corners of your workspace and leaves a pristine place.
If you are unfamiliar with commercial deep cleaning, let us explain the definition first. Deep cleaning is the process of cleaning that goes beyond the visible areas. Although it focuses on high-traffic areas, it pays significant attention to low-traffic areas.
It cleans areas that haven't received sun rays in months or years, including spaces like inside the refrigerator or the upper portion of cabinets. The deep cleaning helps remove dust, mold, grime, and bacteria from the hidden spaces.
Deep cleaning for commercial spaces generally has two steps. The first step is cleaning the space, and the second is disinfecting the whole area.
Studies show that a well-maintained and clean work place boosts productivity by 15%. A clean commercial place does not spread germs and reduces the number of sick leaves. It also helps to reduce anxiety and irritation among workers. It directly impacts their work standards and boosts overall growth.
Besides, it perfectly showcases your concern for your employee's health and dedication to the business. Naturally, it helps you to manage a better image for visitors and your clients. However, is it limited to this? Obviously, no, there are several benefits of deep cleaning, and some of them are-
Office amenities, such as chairs or carpets, are costly. Deep cleaning helps extract every bit of dust and dirt from them. It diminishes the chances of ruining their texture and tears and boosts lifespan. Naturally, it reduces regular expenditures and strengthens the company's financial base.
A pristine office space is about employee health, making them feel special. They understand that the authority cares about their overall well-being. It induces a sense of morality among them and increases employer tension. It reduces recruitment costs and builds a loyal employee base.
Deep cleaning equally cleans the high-touch and low-touch areas. It helps to clean every bit of dust, allergens, and germs. Eventually, it minimizes exposure to harmful bacteria, allergens, and other environmental hazards. It ensures better employee health. Additionally, a decluttered and pristine place reduces anxiety. The employees work peacefully, and it impacts their overall well-being.
Indoor air quality often gets neglected due to a lack of information. However, it is crucial and has a significant impact on our health. Trapped germs in carpets or curtains can cause severe breathing or other health issues. Accurate deep cleaning helps to remove these germs and ensure improved air quality. It elevates health and impression. Besides that, it reduces fatigue and increases focus.
Deep cleaning ensures that the floors are crystal clean and the amenities are top-notch. It also eliminates the chances of accidents like falls, slips, or trips. Thus, deep cleaning increases safety and provides mental peace. In short, it is a win-win situation.
The main aim of any business or company is profitability, and deep cleaning can help you with that. Deep cleaning service ensures optimum cleaning and the best hygiene ever. Expecting clients, hosting events, or undergoing inspections will help you build a positive image. It will set a foundation for success and help you get big deals.
We recommend deep cleaning services if you want a clean and healthy office environment. They help boost productivity, build image, and increase business rates.
Now that you are introduced to the term deep cleaning and know its benefits, do you know that its success rate depends on the deep cleaning checklist? Yes, it is true because a commercial space usually contains a large area with many nooks and corners. It is difficult for your housekeeping staff to focus on every corner.
A typical office day involves cleaning every room and handling thousands of feet of foot traffic. Due to this, you might see a cobweb near the ceiling or above lighting fixtures many times, even after deep cleaning. Now imagine what would happen if you simplified the work by breaking it down into different small steps. Simply, it would work as an office deep cleaning guide, and the goals would be easier to achieve.
Here is the ultimate deep cleaning checklist, which is based on smaller daily, weekly, monthly, and quarterly goals.
Cleaning is a daily habit; you must follow it to avoid health issues. It also prevents the place from getting a mud yard. Here is a daily checklist for this-
• Mop the floor to get rid of stains and mud.
• Clean the bathrooms to prevent any foul smell or disease spread.
• Empty all the bins and change liners to ensure the place's cleanliness.
• Make sure all the desks and surface areas are dust-free to provide a clean look.
• Vacuum the carpets to remove dust from the upper surface.
• Clean and sanitize all the visible areas to ensure a clean look for the office.
The weekly checklist is something you need to do every weekend. It ensures that every area is clean and no dust piles up without hampering work. Here is the weekly checklist you must follow-
• Properly clean all the door mats and place them straight.
• Clean every glass door thoroughly with a dedicated cleaner for optimum results.
• Disinfect all the door handles and push bars to remove stains and germs.
• Clean and change the HVAC filters as needed.
• Clean all the trashcans, change liners, and disinfect them properly.
• Carefully clean and disinfect the reception counter, desk, and telephone so that no germs remain.
• Replace all the old magazines from visitors' tables and clean the tables with dedicated cleaner and disinfectant.
• Dust tables, chairs, lamps, window shades, vents, and other surfaces carefully with a microfiber towel.
• Sweep and disinfect all the light switches, heating AC controls, elevator buttons, etc., and ensure they are fingerprint-free.
A weekly checklist keeps things visibly clean. Never the less, it fails to get into corners. Thus, you must follow a monthly checklist. Here is the monthly checklist-
• Dust and disinfect all the high surface areas, such as above the lighting fixtures, curtains, etc., with a high-quality agent.
• Clean all the carpets with their dedicated deep cleaning equipment and products, and always choose cleaning methods that focus on the carpets' fabric types.
• Scrub the floors with a dedicated agent and polish them so no stains remain.
• Carefully clean and polish all the hard surfaces, such as tabletops, pantry counters, etc., with specialized cleaning agents.
• Remove all the fingerprints from door knobs or other places to make them look perfectly professional.
• Vacuum all upholstered furniture to remove every bit of dust and dirt.
• Damp wipe telephones using a disinfectant, but be careful; do not use wet clothes for this.
• Sanitize devices like telephones, laptops, etc., and make sure they are dry after sanitizing.
• Clean the outside and interior sides of windows with proper product and disinfectant to make them germ-free.
• Steam clean the curtains at specific intervals to ensure they are devoid of contaminants.
• Clean all the showpieces with specially formulated cleaner and equipment to ensure they don't break and stay germ-free.
Quarterly cleaning is much like maintenance work for commercial places. It helps to maintain the outer look of the space and increase lifespan. Here is the quarterly cleaning checklist-
• Cleaning, buffing, and polishing floors.
• Remove the carpets and clean the covered areas.
• Cleaning HVAC system.
This detailed checklist will help you complete the task without missing a corner. It is essential to mention that this list starts with the weekly cleaning. This is because the daily cleaning service is regular.
For regular cleaning, focus on mopping and sweeping floors, disinfecting high-traffic areas, etc. If you are thinking of deep cleaning vs regular cleaning, which one do you need? Take note: you need both to keep your area pristine.
Although this blog aims to elaborate a deep cleaning checklist for commercial spaces, how can we miss residential places? After all, if only one space can tell us who we are, it is our home. Therefore, it is essential to keep your home pristine and well-maintained. A clean house ensures a healthy life and mind. With it, you can focus on your career more than ever.
It is crucial to mention that we know you take care of your home enough; nevertheless, it is not enough. You will often see that despite regular cleaning, there are some stains on the washroom shelves.
We understand that it's utterly frustrating. It can happen, especially if you have kids at home.
Here is the ultimate checklist for home deep cleaning tips. Follow this and keep your home impeccable.
• Clean all the mirrors and windows with a dedicated cleaner.
• De-clutter and re-organize all cabinets, shelves, drawers, and closets.
• Remove all the items from the refrigerator and clean it.
• Clean all the gadgets inside and out.
• Vacuum and clean the carpets and curtains.
• Clean the lighting fixtures, ceiling, and wall lamp shades.
• Mop and sweep the floors with dedicated cleaners.
• Dust and disinfect the furniture and showpieces.
• Clean every corner of your bathroom.
• Empty the bins and clean and disinfect them.
• Wash all your bedding.
• Clean your rugs with a steam cleaner or a special agent.
• Disinfect all the screens like laptops, TVs, etc.
• Clean the exterior of your home.
It can seem overwhelming initially, so we suggest taking smaller areas at a time. For example, you can dedicate a day to deep cleaning bathrooms. On that day, remove all the products and scrub the floors, mirrors, wash basins, etc. It means leaving no stone unturned to clean the area.
Likewise, dedicate a day to deep cleaning kitchens or other rooms. This will help you pay attention to every little detail and clean accurately.
Commercial cleaning is a vast arena. No two places can be cleaned the same way, not even the two floors of the same building. Every space has unique demands, and the learning method is required to fulfill them.
For example, if you own a school or university, you must opt for a green cleaning method. In this method, the janitors use only green cleaning products. This helps to protect the students from hazardous cleaning substances. Naturally, the importance of green cleaning in schools and universities is optimum.
On the other hand, if your company experiences heavy daily traffic and has many carpets, you need vacuum cleaning. Vacuum cleaning will help remove all the dirt and germs from the carpet fabric without damaging it.
Here are some of the best deep cleaning methods you can consider for your place-
Dusting and vacuuming are among the most popular deep-cleaning methods in commercial cleaning. The technique focuses on removing dust from upper surfaces and using suction with a vacuum cleaner to remove dust from corners. It leaves every corner of the space pristine.
Mopping and sweeping are the most common and effective methods of cleaning. Every commercial space must do them at least twice every hour to keep the place visibly clean. They help remove dirt, mud, and spillage from the upper surface of the floor.
Another top commercial cleaning method is window and glass cleaning. In this method, janitors first clean the glasses with a micro fiber towel, use a solution to remove any stain, and then scrub with a non-aggressive sponge. The process ends with drying and polishing the glass.
In steam cleaning, a gun releases hot steam with high pressure. The steam melts down dirt, grime, and other substances. It is popular in medical institutions, schools, and NGOs because no chemicals are used. Naturally, it has no adverse impacts. The method is proud to kill the highest number of germs without chemicals.
In the deep extraction method, the janitors use dedicated cleaning agents and conditioners directly on the stain. They leave it for sometime to melt the grime, then vacuum or mop the mess. The method is quick and targeted, so results can be seen within half an hour.
Although the truck-mounted steam cleaner is one of the best commercial cleaning methods, it is unsuitable for various purposes. In this method, a machine uses water pressure and chemicals on the carpet, and once itis penetrated well, the janitor uses a vacuum cleaner to collect all the residues.
Encapsulation is a dry cleaning method. In this method, a machine spreads a deep cleaning compound in the areas. The agent breaks down all the grime and oils and then removes them with other machines. The primary tool of this method is a machine whose brushes spin counterclockwise.
These are the popular commercial cleaning methods. Other methods include green cleaning (focusing on using green products), vent cleaning (cleaning the air vents and ducts), etc. Choose according to yours pace's needs. If you feel confused, ask a professional janitor for suggestions.
Cleaning an office is an uphill job. Nevertheless, if you break down the task into smaller ones, it will be streamlined and straight forward. The idea is to divide the whole space into sections and care for them. Remember that you need a dedicated checklist for all the specific areas to do the task properly.
For example, divide your office into sections like pantry, reception, cubicles, etc., and use specific checklists for all these areas. It will help you to focus on detail and clean the areas minutely. Here are some deep-cleaning checklists for particular regions-
The reception area receives the highest amount of traffic because the maximum visitors return from this place, and this place builds the image of the company. Hence, this place must be perfect. Here is the checklist for the reception area-
Ø Clean and place the door mats properly so that no visitor feels weird at the first step.
Ø Make sure the entry door glass is stain and dirt-free to ensure the highest health safety.
Ø Clean and disinfect all the chairs and tables to make a perfect impression at first glance.
Ø Carefully disinfect the telephone and laptop screen to avoid any accidents.
Your employees spend a chunk of their time in this space, soit must be cleaned enough to ensure the best for them. For this, it is crucial to follow a checklist. Here is the checklist for the work area-
Ø Dust or vacuum HVAC vents without fail to ensure a dust-free environment.
Ø Disinfect tables, computers, keyboards, and mice in high-touch areas.
Ø Clean and polish the floor carefully and end it with drying the floor.
Ø Empty the trash bins, change liners, and place them accurately to maintain a professional look.
Ø If there are windows, dust the blinds/shades and the window sill to ensure no germs can stay there.
Washrooms are the breeding hubs of germs, and your cleaning staff must be careful about this area. Ask them to take ample time to clean and disinfect this area. Here is the dedicated checklist-
Ø Place towels, tissues, and hand soap if any shortage exists.
Ø Empty sanitary napkin receptacles and wipe with a disinfectant if applicable.
Ø Change the liners of the waste bins and clean them carefully to get rid of any residue.
Ø Clean and sanitize all the visible areas for the highest health safety.
Ø Clean and wipe down the mirrors to remove any stain or fingerprints.
Ø Clean toilet seats on both sides using adis infectant to kill maximum germs.
Ø Dust all the hard-to-reach corners like partitions, top mirrors, and frames because these are the hard-to-reach areas.
Ø Remove water and water marks from the basin and its area to achieve the perfect, pristine look.
The pantry area can be called the break room of the employees. They spend significant time here. Naturally, this area must be pristine to avoid any health risks. Here is a checklist for that-
Ø Wet mopping is required to remove the spillage and cover all the hard surfaces.
Ø Clean and wipe down all the mirrors carefully for a crystal-clean look.
Ø Disinfect and clean all the visible areas to maintain the highest health standards.
Ø Empty the refrigerator of all unclaimed items and clean it thoroughly to avoid food contamination.
Ø De-clutter and re-organize all the cabinets and storage to avoid any mess.
Ø Empty the trash bins and change the liners to keep them fresh all the time.
Ø Clean and disinfect the table tops and washbasins to maintain the cleanliness.
Follow these checklists sincerely and take a single space at a time. It will help you clean the bigger space without any issues.
With employees and visitors coming in and out all day-commercial space gets dirty quickly. It also has many smaller units like cubicles or workstations to clean. Naturally, it's not like your home, and doing it is not easy.
To do it properly, you must ask your cleaning staff to follow some tips with the checklist. These tips will help to execute the checklist appropriately and do the job in minutes without hampering working hours. Are you curious about the tips? Here are tips-
1. Hire a Professional
Every workspace is different and has its unique demand. To fulfill these demands, one must follow a cleaning plan. Now, you might argue that you have housekeeping staff. Well, they are not well-trained to clean commercial space, which prevents them from cleaning correctly. Hence, hire a professional cleaning company. Their experienced janitors and updated tools will help you to get the best results faster.
2. Select Correct Products
Selecting the right products is crucial to get top-notch results. For example, if your space has excessive oil, grime, etc., you might need harsh chemicals to clean it properly. On the other hand, if your business is related to the hospitality industry, you should focus on using green products to avoid food contamination.
3. Take Care of the Gadgets
Many people think they don't need to sanitize electrical appliances like screens, keyboards, kitchen appliances, office equipment, etc. It's not true. Note that these places are moisture-sensitive and can quickly become breeding hubs for germs. For safety, you can go for dry foggers. They will not ruin your machine and will disinfect adequately.
4. Start from High
Start your deep cleaning journey from the top, such as the ceiling. These areas are hard to reach and tend to have more dirt than the whole area. This means that dust will fall on the floor, which you should clean when done with the upper parts.
5. Curate a Plan
Cleaning is a regular job. You can't wait for months for dirt to pile up and then start. For this, curate an ideal plan for your space, make a plan day-wise, like weekly, monthly, etc., and ask your staff to follow it. It will help to simplify the job.
6. Make a Customized Plan
As stated before, every space is different; hence, understand your space's demands and plan accordingly. You can take inspiration from this; do not follow other plans blindly. It will serve the purpose, and every effort will be in vain.
A deep cleaning checklist is one of the most valuable thing sever. It helps you do this hectic job yourself and hire a professional janitorial company for the best results.
If you are confused about who to choose, connect with Sterling Cleaning Services. We are one of the best cleaning service companies in NYC. Our expert janitors use their vast experience to make personalized cleaning plans for your space and provide you with a squeaky clean space.
For the safety of our clients, we use green products and focus on waste management. This helps us execute our social responsibility and offer the best services.
What are you waiting for? Connect with us now!
Please reach us at any time to set up an appointment to review your commercial cleaning requirements. Sterling will provide an on-site review of your janitorial needs, then create a custom proposal that fits both your specifications and budget
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